A word about GDPR. These are the new regulations that have recently come into effect, which relate to organisations keeping personal information on computer systems for the purposes of emailing. In our case if you have subscribed to our mailing list then the only information that is kept is your name and email address. These are held by a third party “MailRelay”, you can read about their efforts regarding GDPR here : https://mailrelay.com/en/privacy-policy/
In summary all the data we hold for the purposes of emailing you about our activities are held on the MailRelay servers. They provide tools which can be used to examine, edit or (properly) delete your records as required by the GDPR regulations. The data is held securely and all passwords that we use to access the data are unique to the MailRelay system, not used on any other system and comprise up to 12 random numbers, letters and punctuation.
We do not consider that we need to get a further consent from yourselves in order to continue to email you. Consent was clearly given when you joined the mailing list and every email sent allows you to withdraw that consent by unsubscribing with a single click (and a confirmation email).
If you have paid for ECMW through the website using PayPal, then they are responsible for securely holding your payment details. We do not keep any of those details. You can read about their GDPR here: https://www.paypal.com/stories/uk/getting-gdpr-ready/.
If you have used BACS, then we will not have details of your bank account.
We will have some internal spreadsheets/databases of your full name, address and phone number as put in the booking form, this kept in the very unlikely chance that we might need to contact you directly relating to the ECMW event. This is kept on our own computers, which once again are fully secure with comprehensive passwords etc. This only applies to anyone who has booked, the act of booking is taken as an acceptance of this.
If you would like us to make sure that we do not retain your information after the event, then please contact us to let us know and we will delete all information.
I hope this is clear – if you have any questions about this, then please contact us.